A professional roof inspection report has seven parts: a cover page, an overall condition summary, a 21-point status table, findings sorted worst first, photo evidence beside each finding, the homeowner's own notes, and a clear next step.
Use the structure below as your template. Every section exists for one reason — so a homeowner who knows nothing about roofs can understand what you found and why it matters.
Property address, inspection date, inspector and company name, and a wide photo of the front of the house so the homeowner instantly recognises their own roof.
One short paragraph in plain language: what condition the roof is in, and what you recommend. No jargon, no scare tactics, no claims you cannot back with a photo.
Every inspected point listed with a pass, monitor, concern, or fail status, sorted so failures appear first. This is the page a homeowner shows their spouse.
Each finding gets its own block: what was found, why it matters, the severity, the recommended action, and the photos that prove it.
Photos belong next to the finding they support, not in a dump at the back. A wide shot for location, a close-up for the damage.
What the homeowner told you — prior leaks, ice dams, past repairs, what matters most to them. Repeating their words back builds trust faster than anything else in the report.
A clear next step, plus a short note that this is a visual inspection summary and not an engineering certification.
This is the same template, generated automatically by PointView.ai from the 21 points and the photos taken on site.
PointView.ai fills this template in for you from the photos and statuses you record on site — branded, colour-coded, and ready before you talk price.